Company Contracts & Corporate Notarization in Dubai

We also draft and review private partnership, shareholders’, JV, MOU and settlement agreements for clients in the UAE and overseas. These are distinct from company formation and MOA amendments: a private agreement does not replace licensing, registration or the prescribed documents of a Free Zone authority. We confirm whether notarization or attestation is required for the specific agreement.

Everything a Dubai company needs notarized, from incorporation to restructuring:

• LLC formation contract / memorandum of association
• Sole establishment contract
• Professional company contract
• Partnership company contract
• Simple limited partnership contract
• Amendment / addendum to a memorandum
• MOA addendum for partner exit or new partner entry
• Appointment, removal or change of manager
• Share sale and transfer contract
• Board of directors meeting minutes
• Partners' meeting minutes
• General assembly meeting minutes
• Commercial contract attestation

Any change to shareholding, capital, managers, activities or company name is registered through a notarized amendment to the memorandum of association. The wording must match what the licensing authority expects, and every shareholder or their attorney must sign.

If a shareholder is abroad, we prepare a power of attorney so the transaction is completed without them travelling.

A partner leaving, a new partner joining, or appointing or removing a manager each needs a notarized MOA addendum and usually a partners' or general assembly resolution. We draft both so they match your licensing authority (DED or free zone) and bank.

Partners and managers without an Emirates ID, or living abroad, can sign with a valid passport — remotely where the transaction is eligible.

Adding a new activity to your trade licence, or removing one you no longer use, often requires an MOA addendum or a partners' resolution reflecting the change. We draft and notarize these documents in the wording your licensing authority (mainland DED or free zone) expects.

Some activities need prior approval from another authority before they can be added. We confirm the documents required for your case before drafting, so the addendum is not rejected later.

Whether you want to withdraw from a company or buy into one, the steps are similar and the wording protects your rights:

• Share transfer (sale or assignment) agreement between exiting and incoming partners
• MOA addendum updating partners, shares and capital
• Partners' resolution approving the exit or entry
• Investment or shareholders' agreement setting profit share, voting and exit terms
• Power of attorney for a partner or investor who is abroad

If you are a partner in a UAE company and unsure of your exact share, voting rights or who can sign for the company, we review your memorandum of association, addenda and licence and explain your position in plain language — before you sign a transfer, resolution or power of attorney.

This service suits partners, investors, UAE nationals and residents, and owners living overseas.

Banks, registrars and government departments frequently ask for notarized minutes or a board resolution before opening an account, appointing a manager, approving a loan or signing a lease.

We draft the minutes in the required bilingual format with the correct quorum and signature blocks, and notarize them the same day in most cases.

Start with the current trade licence, MOA and every addendum. We check how the manager is named, what the partners must approve, and whether the licensing authority needs a partners' or general assembly resolution, an MOA addendum, its own prescribed forms, or a combination of these. The exact sequence differs between mainland DED and free zones.

The resolution records the corporate decision; the MOA addendum updates the constitutional document where required. Notarization and authority registration are separate steps, and removing a manager from the licence does not by itself update bank mandates, existing POAs or signing arrangements with customers and counterparties.

• Resolution appointing, accepting the resignation of, removing or replacing a manager
• MOA addendum reflecting the management change where the existing documents or licensing authority require it
• Authority forms, initial approvals and identification documents for the incoming and outgoing manager where requested
• A bank-facing resolution and updated authorised-signatory documents, subject to the bank's own requirements
• Review or revocation of related powers of attorney and delegation of signing powers where needed

A manager's job title alone does not answer that question. Review the MOA and addenda, the licence, applicable partners' or board resolutions, any POA or delegation, and the contract's own signing requirements. Some documents permit the manager to act alone; others require joint signatures, financial limits, a specific resolution or partner approval.

For a bank, registrar, landlord or counterparty, we identify the evidence that recipient asks for before preparing a signing-authority resolution. Their internal forms and verification steps remain separate from notarization, and notarizing a resolution does not override a restriction in the company's governing documents.

We prepare minutes and resolutions that identify the company, meeting or written-consent mechanism, attendees, quorum where applicable, decision, authorised signatories and implementation steps. Common requests include:

• Opening or closing a bank account, changing signatories or approving banking facilities
• Appointing or removing a manager, authorising a POA or delegating a defined signing power
• Buying, selling, leasing or charging a company asset, subject to the company's governing documents
• Approving a new partner, share transfer, capital change or investment
• Adding an activity, approving a contract or authorising a specific government or free-zone filing

When a bank, investor, landlord or counterparty asks who can bind your company, a trade licence extract alone may not answer the question. We review the company's constitutional and authority documents together, identify the current decision-makers and signatories, and explain the practical position in clear English or Arabic before a contract, resolution, POA or bank mandate is signed.

The review covers the current trade licence, MOA and every addendum, articles of association where applicable, shareholder and board resolutions, meeting minutes, manager appointments, POAs and delegations, and the recipient's forms or checklist. Free-zone rules and prescribed templates may change the analysis and must be checked for the relevant authority.

Our deliverable is a document-based authority map and a list of missing, expired or inconsistent documents. It is not a guarantee of a transaction or a substitute for any legal opinion, authority approval, bank compliance review or registration that the particular matter requires.

• Who owns and manages the company according to the latest registered documents
• Whether a manager or authorised signatory may act alone or must sign jointly
• Any financial limit, transaction restriction, duration limit or partner or board approval condition
• Whether the proposed contract, lease, loan, asset sale or POA falls within the documented power
• Which resolution, MOA addendum, revocation, POA, authority form or bank document is needed to close a gap

A signing matrix turns scattered clauses into an operational checklist for your team and counterparties. It can distinguish routine operating contracts from borrowing, bank-account changes, property transactions, litigation, POAs, share transfers and amendments to the MOA. The matrix must follow the governing documents; it cannot enlarge a manager's powers by itself.

We also check whether a clause refers to a manager by name or by office, whether two directors must act together, whether a partner vote or specific quorum is required, and whether the recipient requires an original notarized resolution or its own prescribed form. Arabic and English versions should be reconciled rather than assuming they say the same thing.

• Operational contracts and purchase orders: authorised role, sole or joint signature and any value threshold
• Bank accounts, facilities, guarantees and signatory changes: corporate approval plus the bank's separate requirements
• Property, asset and long-term lease transactions: specific authority and any partner or board approval
• Litigation, settlement, POA and delegation: scope, duration, substitution and revocation checks
• MOA amendments, capital, shares and manager changes: the prescribed corporate and licensing steps

Many signing disputes begin with documents that were updated in one place but not another. A licence may show a new manager while the MOA still shows the old one; a bank mandate may retain a removed signatory; an old POA may still appear current; or a draft resolution may use the wrong quorum. These issues should be addressed before money, property or contractual commitments move.

Send the full document history, not only the latest licence. We compare dates, names, passport or ID details, share percentages, management clauses, signature blocks and translation, then identify what needs confirmation or correction. We do not certify that a person has authority where the documents do not support it.

• Removed managers or expired POAs still appearing in bank or counterparty records
• Missing MOA addenda, unsigned resolutions or inconsistent shareholder and capital details
• Joint-signature or financial-limit clauses overlooked in a draft contract
• Manager appointment wording that differs between the licence, MOA and free-zone records
• Authority documents in a language or form the bank, registrar or counterparty has not agreed to accept

Where the owners decide to change authority, we prepare the document sequence required by the existing constitution and licensing authority. That may involve a partners', shareholders' or board resolution, an MOA addendum, a new manager appointment, a specific or general POA, revocation of an earlier POA, or updated bank and counterparty notifications.

Notarization records or certifies the relevant document; it does not by itself remove a person from every bank, platform, contract or authority record. We help you create an implementation checklist so each relevant recipient receives the updated instrument and completes its own process.

• Add a manager or authorised signatory with clearly defined powers
• Remove or replace a manager and address related POAs and delegations
• Change sole signing to joint signing, or introduce transaction or value limits where permitted
• Issue a transaction-specific POA instead of an unnecessarily broad authority
• Prepare bank-facing and counterparty-facing resolutions after the corporate change is documented

We work alongside your existing advisors: send the draft you already have and we align it with the notary's requirements, or start from scratch if you prefer. Documents are delivered digitally and in certified hard copies.